Training and Mentoring Policies

Mentorship and Internship Procedural Plan

Application & Approval Process

  1. Information and application forms in both languages are provided on DAC website (follow-up with Cathy)
  2. Training & Mentoring Coordinator receives and screens application forms and relevant documents
  3. Training & Mentoring Coordinator adds applicants information to tracking database
  4. Training & Mentoring Goal Group Leads evaluate (using evaluation criteria/chart) and recommend to the Co-Scientific Leads
  5. Co-Scientific Leads submit the recommendations to the Steering Council (Quarterly meetings)
  6. Diabetes Action Canada Central Admin updates Training & Mentoring Coordinator on the decision of the Steering Council

Next Steps

Follow-up by Training & Mentoring Coordinator:

  • informs awarded candidates and provides additional information if needed
  • updates Mentorship/Internship tracking database

Mentorship/Internship Report reminders

  1. Training & Mentoring Coordinator monitors reminders for reports due
  2. Training & Mentoring Coordinator sends an email to candidates for reports
  3. Training & Mentoring Coordinator updates database

Award Selection Criteria

 Eligibility criteria:

  • The applicant must be a member of the DAC Network.
  • Early career investigators must be within three years of their university appointment and have a research program deemed to be of excellent scientific quality. An appointment start date must be included in the Candidate’s Research Program Section of the application.
  • The applicant’s research and mentorship plan must relate to diabetes and its complications.
  • The applicant must propose a mentorship plan that demonstrates capacity building in Patient-Oriented Research (e.g. establishment of new multidisciplinary and/or intersectoral collaborations within a network of patient-oriented research).
  • The applicant must have the support of 1) an internal mentor from his/her research centre, and 2) an external mentor from a different research centre recognized by CIHR. At least one of the two mentors should be a member of the DAC Network. These mentors should be actively involved in the scientific leadership of the applicant, including student co-supervision, scientific collaboration, access to specialized platforms, etc.
  • The applicant must submit a mentorship plan that has been discussed and approved by both internal and external mentors. A detailed description of the mentorship plan should be submitted for evaluation.
  • Submit a CIHR CCV (with the Detailed Contributions section) of the applicant and mentors (internal and external) to assess scientific excellence. If the mentors are outside Canada, any CV containing information similar to the CIHR CCV will be accepted.
  • A one-year budget plan of expenditures (limit $10,000), see below for eligible expenses.
  • Successful candidates agree to provide a brief report each year for 3 years to demonstrate the leverage effect of the program (i.e. new collaborations, obtaining scholarships and/or external grants).

Note: Although not a criterion, applicants from rural or less connected communities will be given priority if proposed research program deemed appropriate.The Diabetes Action Canada Network supports equity in its Mentorship program and encourages applications from qualified individuals, women or men, including Aboriginal people, persons with disabilities and members of visible minorities.

Application Evaluation Process:

  • Potential of the candidate: Quality of research training, scientific achievements, history of publication, funding and training of students;
  • Research program: Clarity of the research question and scientific justification. Potential for the creation of new knowledge, originality of assumptions and research questions, new approach, or methodologies or new application of existing methodologies;
  • Affiliation and expertise of the proposed mentors;
  • Relevance and quality of the proposed intercentre mentorship plan: Immediate or potential impact of mentorship for the early career investigator’s laboratory/research and research within the DAC Network (e.g. establishment of new multidisciplinary and/or intersectoral collaborations within a network of patient-oriented research);
  • Feasibility of the proposed budget: Relevance of the proposed use of funds.

 Scoring SystemScores out of 50

  1. QUALITY OF THE APPLICANT (TRAINING, PUBLICATIONS, ETC.) – 20 points

Applicant’s score:      /20 points

  1. QUALITY OF THE MENTORSHIP PLAN AND ALIGNMENT WITH DIABETES ACTION CANADA NETWORK OBJECTIVES – 20 points

Applicant’s score:      /20 points

  1. QUALITY OF THE MENTORS – 10 points

Applicant’s score:      /10 points

Note: Considerations and pertinence related to POR (sex and gender, etc.) will be judged by the Patient Engagement Group in the next round.

 Eligibility criteria:

  • The applicant must be a doctoral student, a postdoctoral fellow, a health professional research trainee, or a research professional and member of the DAC Network by the time of tenure of the grant (not necessarily before).
  • The applicant’s supervisor must be a PI or Co-I of the DAC Network (e. before the application).
  • Only one application per year per PI or Co-I in total may be submitted for this contest.
  • Any applicant can only receive this support grant once.
  • The applicant must provide a description of relevant training and integrate it into an intercentre collaborative project (incorporating at least two recognized research centers) involving at least one researcher of the DAC Network.
  • Successful candidates agree to submit a scientific abstract for oral or poster presentation at the Annual Scientific Meeting of Diabetes Canada or other major national and international diabetes research conferences.
  • Successful candidates agree to provide a brief progress report after the one-year funding and to respond to a short questionnaire yearly for another 2 years to document impact (i.e. new collaborations, obtaining scholarships and/or external grants).

Application Evaluation Criteria and Process:

 For DAC PIs, Co-Is and collaborators:

  • Excellence in home and host laboratories: Description of performance, scientific contribution and expertise of the laboratories involved in the collaboration;
  • Relevance and quality of the proposed intercentre training: Immediate or potential impact of mentoring for the original laboratory and research within the network, according to its objectives (ex. establishment of new multidisciplinary and/or intersectoral collaborations inside the DAC Network or at an international level, knowledge transfer, patient-oriented research, standardization of methods, establishment of a platform or common resources, etc.);
  • Feasibility of the proposed budget: Relevance of the proposed use of funds.

For the student/intern/resident/professional:

  • For doctoral students, residents and postdoctoral fellows:
  1. Holding an excellent record of publication and participation/involvement in scientific activities.
  • For research professionals:
  1. Must be actively involved in activities related to the priorities of the DAC Network as in research platforms, multi-centric projects, provincial, national or international research networks.
  • Demonstrate motivation to pursue a career in research areas related to diabetes and its complications.

Note: Although not a criterion, applicants from rural or less connected communities will be given priority if proposed research project is deemed appropriate.

The Diabetes Action Canada Network supports equity in its Internship program and encourages applications from qualified individuals, women or men, including Aboriginal people, persons with disabilities and members of visible minorities.

Scoring SystemScores out of 50

  1. QUALITY OF THE APPLICANT (TRAINING, PUBLICATIONS, ETC.) – 20 points

Applicant’s score:      /20 points

  1. QUALITY OF THE TRAINING PLAN AND ALIGNMENT WITH DIABETES ACTION CANADA NETWORK OBJECTIVES – 20 points

Applicant’s score:      /20 points

  1. QUALITY OF THE MENTORS – 10 points

Applicant’s score:      /10 points

Note: Considerations and pertinence related to POR (sex and gender, etc.) will be judged by the Patient Engagement Group in the next round.

Diabetes Action Canada is launching its 2018-2019 Intercentre Mentorship award for early career investigators interested in Patient-Oriented Research (POR) in diabetes and its complications. The goal of this award is to promote networking and optimal integration of early career investigators into the Diabetes Action Canada (DAC) Network and the Canadian diabetes research community. Up to two (2) annual mentorship awards will be awarded to early career investigators to work with an internal mentor and an external mentor. The internal mentor will be affiliated to the same research centre as the early career investigator. The external mentor will be affiliated with a different research centre from that of the early career investigator. At least one mentor will be a regular member of the DAC Network. Mentors who are not PI’s or Co-I’s of DAC must become DAC members before the allocation of funds.

Eligibility criteria and methods of evaluation are described below. Successful candidates will receive financial support of a maximum of $10,000 for a one-year period to support their intercentre scientific activities.

Application deadline

The deadline for submission of applications is June 29th, 2018 for funding commencing no later than September1st, 2018.

Applications submitted late, incomplete or which do not meet the eligibility criteria will not be evaluated. Proposed mentoring must be completed within the year of holding the award.

If not a DAC Network member at the time of application, successful early career investigator applicants must apply to become members of the DAC Network before allocation of award funds. Successful applicants must complete a final report at the end of their mentorship year (December 2019) and agree to subsequent annual reports for an additional two (2) years to document the impact of this mentorship experience.

Eligibility criteria for the proposed candidate:

  • The applicant must be a member of the DAC Network.
  • Early career investigators must be within three years of their university appointment and have a research program deemed to be of excellent scientific quality. An appointment start date must be included in the Candidate’s Research Program Section of the application.
  • The applicant’s research and mentorship plan must relate to diabetes and its complications.
  • The applicant must propose a mentorship plan that demonstrates capacity building in patient-oriented research (e.g. establishment of new multidisciplinary and/or intersectoral collaborations within a network of patient-oriented research).
  • The applicant must have the support of 1) an internal mentor from his/her research centre, and 2) an external mentor from a different research centre recognized by CIHR. At least one of the two mentors should be a member of the DAC Network. These mentors should be actively involved in the scientific leadership of the applicant, including student co-supervision, scientific collaboration, access to specialized platforms, etc.
  • The applicant must submit a mentorship plan that has been discussed and approved by both internal and external mentors. A detailed description of the mentorship plan should be submitted for evaluation.
  • Submit a CIHR CCV (with the Detailed Contributions section) of the applicant and mentors (internal and external) to assess scientific excellence. If the mentors are outside Canada, any CV containing information similar to the CIHR CCV will be accepted.
  • A one-year budget plan of expenditures (limit $10,000), see below for eligible expenses.
  • Successful candidates agree to provide a brief report each year for 3 years to demonstrate the leverage effect of the program (i.e. new collaborations, obtaining scholarships and/or external grants).

Note: Although not a criterion, applicants from rural or less connected communities will be given priority if proposed research program deemed appropriate.

The Diabetes Action Canada Network supports equity in its Mentorship program and encourages applications from qualified individuals, women or men, including Aboriginal people, persons with disabilities and members of visible minorities

Eligible Expenses:

Any expenses related to mentorship support for the recipient according to CIHR research grant standards. This may include:

  • transportation and accommodation costs for external mentor visits to the early career investigator’s research centre;
  • transportation and accommodation costs for the early career investigator to the external mentor’s research centre;
  • transportation, accommodation and registration at conferences/meetings for the early career investigator if at least one of the mentors is present at the same event and a meeting is on the agenda; or
  • costs related to intercentre scientific collaborations (support of early career investigators directly involved in the intercentre collaboration, supplies, technical services, etc.).

 

Diabetes Action Canada is launching its 2018-2019 Intercentre Internship competition for graduate students, postdoctoral fellows, and research professionals interested in Patient-Oriented Research (POR) in diabetes and its complications. The goal of this award is to promote networking and optimal integration of trainees into the Diabetes Action Canada (DAC) Network and the Canadian diabetes research community. Up to two (2) annual internships will be awarded to trainees. The DAC Network invites researchers who are PI’s or Co-I’s of the DAC Network to propose collaborative projects in the areas of diabetes and its complications and for which a trainee will complete his training in another laboratory (in another research centre). This project will involve a DAC Network PI or Co-I with one or more collaborators of another Patient-Oriented Research centre. Every collaborator must be a member of the DAC Network (or another SPOR Network) and participate in its activities.

Eligibility criteria and methods of evaluation are described below. Successful candidates will receive financial support of a maximum of $10,000 for a one-year period to allow the establishment of the trainee-based collaboration between the collaborators.

Application deadline

The deadline for submission of applications is June 29th, 2018 for funding commencing no later than September 1st, 2018.

Applications submitted late, incomplete or which do not meet the eligibility criteria will not be evaluated. Funded projects must be completed within the year of holding the award.

If not a DAC Network trainee member at the time of application, successful applicants must apply to become members of the DAC Network in order to receive the grant. Recipients must complete a final report at the end of their year of funding and agree to respond to subsequent annual short questionnaires for an additional two (2) years to document the impact of this internship experience.

Eligibility criteria:

  1. The applicant must be a doctoral student, a postdoctoral fellow, a health professional research trainee, or a research professional and member of the DAC Network by the time of tenure of the grant (not necessarily before).
  2. The applicant’s supervisor must be a PI or Co-I of the DAC Network (e. before the application).
  3. Only one application per year per PI or Co-I in total may be submitted for this contest
  4. Any applicant can only receive this support grant once.
  5. The applicant must provide a description of relevant training and integrate it into an intercentre collaborative project (incorporating at least two recognized research centres) involving at least one researcher of the DAC Network.
  6. Successful candidates agree to submit a scientific abstract for oral or poster presentation at the Annual Scientific Meeting of Diabetes Canada or other major national and international diabetes research conferences.
  7. Successful candidates agree to provide a brief progress report after the one-year funding and to respond to a short questionnaire yearly for another 2 years to document impact (i.e. new collaborations, obtaining scholarships and/or external grants).

Eligible Expenses:

Any expenses related to internship support for the recipient according to CIHR research grant standards. This may include:

  • Transport, accommodation and living expenses (if necessary depending on the distance) for the trainee(s) in the collaboration laboratory;
  • Shipping costs between the main laboratory and the collaboration laboratory(ies) in connection with the trainee’s stay;
  • Purchase of supplies necessary for the trainee’s setup in the collaboration laboratory(ies) (the purchases can be made in the host laboratory or in the main laboratory).

 Ineligible Expenses:

  • Transport, accommodation and living expenses for the trainee in his/her main laboratory; Salary for trainees or other researchers.

Application Submission Process:

  • Application form completed by the trainee or research personnel;
  • A CIHR CCV (with the Detailed Contributions section) of the trainee or research personnel.

All documents must be submitted (in PDF format) to the DAC Training and Mentoring Coordinator, Michelle Murray, Michelle.Murray@umoncton.ca.

Application Evaluation Criteria and Process:

All applications will be assessed according to the eligibility criteria of the competition and the following criteria. Successful candidates will be notified by July 13th, 2018.

For DAC PI’s, Co-I’s and collaborators:

  • Excellence in home and host laboratories: Description of performance, scientific contribution and expertise of the laboratories involved in the collaboration;
  • Relevance and quality of the proposed intercentre training: Immediate or potential impact of mentoring for the original laboratory and research within the network, according to its objectives (ex. establishment of new multidisciplinary and/or intersectoral collaborations inside the DAC Network or at an international level, knowledge transfer, patient-oriented research, standardization of methods, establishment of a platform or common resources, etc.);
  • Feasibility of the proposed budget: Relevance of the proposed use of funds.

For the student/intern/resident/professional:

  • For doctoral students, residents and postdoctoral fellows:
    • Holding an excellent record of publication and participation/involvement in scientific activities.
  • For research professionals:
    • Must be actively involved in activities related to the priorities of the DAC Network as in research platforms, multi-centric projects, provincial, national or international research networks.
  • Demonstrate motivation to pursue a career in research areas related to diabetes and its complications.

Note: Although not a criterion, applicants from rural or less connected communities will be given priority if proposed research project is deemed appropriate.

The Diabetes Action Canada Network supports equity in its Internship program and encourages applications from qualified individuals, women or men, including Aboriginal people, persons with disabilities and members of visible minorities.

Any request for additional information can be forwarded to the DAC Training and Mentoring Coordinator, Michelle Murray, Michelle.Murray@umoncton.ca.

 


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